Skip to content
KıbrısERPKıbrısERPKıbrısERP Bilgi Bankası

Procurement Management

Menu: Purchasing › Procurement ManagementPackage: Satın Alma

What it is for

Section titled “What it is for”

Procurement Management (Satınalma Yönetimi) manages the chain from a need arising as a request to paying the supplier: internal request, purchase request, request for quotation (RFQ) and quote comparison, purchase order, goods receipt (purchase delivery note), purchase invoice, payment and return to the supplier. The same screen also holds the supplier scorecard, blanket order, contract, incoming quality control and purchase budget.

Every document first opens as a Draft; approval and the accounting/stock effect run from the document’s Approval tab. When a purchase invoice tied to an order is approved, the order, goods receipt and invoice go through a 3-way match.

Procurement Management

Who uses it

Section titled “Who uses it”

The purchasing specialist, the warehouse (goods receipt), accounting (invoice and payment) and the purchasing manager. On the Purchasing page of the role screen View opens the screen; Add is needed for new documents, quotes, goods receipts and payments, and Delete for deleting drafts. Editing a draft in place needs Edit on the Documents page.

Screens

Section titled “Screens”
  • Internal Requests (İç Talepler): follow units’ internal requests and convert them into requests.
  • Demand Pool (Talep Havuzu): convert approved purchase requests into an RFQ.
  • RFQ / Quotes (RFQ / Teklifler): distribute the RFQ, enter quotes, compare, award.
  • Orders (Siparişler): follow orders, send, goods receipt planner, 3-way match.
  • Purchase Delivery Notes (Alış İrsaliyeleri): goods receipt documents and conversion to invoice.
  • Purchase Invoices (Alış Faturaları): invoice list and filters.
  • Supplier Invoices / Payment (Tedarikçi Faturaları / Ödeme): open balance, partial and bulk payment.
  • Suppliers (Tedarikçiler): supplier role, status and scorecard.
  • Blanket Order (Çerçeve Sipariş): period commitment and release.
  • Contracts (Sözleşmeler): agreed price and payment terms.
  • Returns (İadeler): return to the supplier.
  • Incoming Quality (IQC) (Giriş Kalite (IQC)): quarantine and accept / reject decision.
  • Budget (Bütçe): purchase budget by period and category.

Typical workflow

Section titled “Typical workflow”
  1. Open an internal request, purchase request, RFQ, order or invoice draft with New Purchase Document; have the request approved and convert it into the demand pool.
  2. In the Demand Pool convert the approved request to an RFQ.
  3. In RFQ / Quotes distribute to suppliers, enter quotes, compare and Award the winning quote; a draft purchase order is created.
  4. On Orders approve and send the order, then receive goods partly or fully with Create Goods Receipt.
  5. From Purchase Delivery Notes Create Invoice from the goods receipt; the 3-way match runs on approval if an order is linked.
  6. Pay open balances individually or in bulk on Supplier Invoices / Payment.
  7. Use Returns and Incoming Quality for faulty goods and the scorecard on Suppliers at period end.
Section titled “Related modules”

Step-by-step screen guides are currently available in Turkish; the links above open them.