Declarations

What it is for

Declarations and Statutory Reporting (Bildirgeler ve Yasal Raporlama; “Generate statutory declaration summaries from payroll - valid types follow the branch country’s legislation”) collects a period’s approved payrolls and produces the base and amount summary of the declaration to be given to the official authority. The summary is the total of the ready amounts in the payroll; the screen calculates no new rate. Declaration types depend on the country of the branch: a “{country} legislation” badge appears at the top right and only that country’s types are listed.

Each declaration reaches the Generated status, and after checking it becomes Sent with Send and is locked. A note at the top says that this is a base/amount summary and that the official XML / e-declaration / withholding return file format is a later stage. That note still appears and applies only to the summary table; the files the authority expects (in North Cyprus the provident fund XML and the PAYE Excel package) are produced by the Payroll authority outputs section, which is outside the note.

North Cyprus branches have four types: KKTC Social Insurance Premium Notification, KKTC Provident Fund Notification, KKTC Domestic Employment Contribution and KKTC Income Tax Withholding Return. A Payroll authority outputs section also opens below the table.

Summary by type: Social Insurance totals employee + employer + work accident premiums on the gross total; Provident Fund totals the employee premium and the employer deposit on the provident base of employees who were members at payroll time; Domestic Employment Contribution is the employer’s contribution for foreign employees outside the fund; Income Tax Withholding totals taxable earnings and income tax withheld. Rates were applied in the payroll; no rate is entered on this screen.

Who uses it

HR and payroll officers and accounting users who work with the financial advisor. The Human Resources page permissions apply: View to see the screen, Add for Generate, Edit for Send, Export for exporting and downloading the authority output package. Without View an access warning is shown.

Screens

• Valid declaration types for this branch: type the Period (for example 2026-07), choose the Declaration type, then Preview (not final) or Generate.
• Declaration list: generated and sent declarations; Send locks the declaration so it cannot be regenerated; Export downloads the period list as CSV.
• Payroll authority outputs (Bordro kurum çıktıları): the downloadable authority file package; see the North Cyprus block.

In the Payroll authority outputs section (it covers only the selected branch; creating a file is not sending it to the authority or paying), choose the output type: Provident Fund XML (main), PAYE Excel and copy, or Monthly social insurance premium summary (not an official upload template). Press Preview (not final). For each employee check the verified premium days, reason for missing days, municipal professional tax and life insurance premium, and tick the confirmation box; you can also fill in the verified identity row (identity, nationality, tax number, social insurance and provident register). For the Provident Fund XML tick the acceptance of the general fund rules; for PAYE fill in the payment type, description and actual payment or accrual date. When no warning is left, press Create immutable package and download; the package is added to the saved packages list and cannot be changed, so a correction means a new package.

Typical workflow

1. Open Declarations in the HR & Payroll group and enter the period.
2. Choose the declaration type and look at Preview (not final); the preview warns if the period has payrolls that are not approved or are out of date.
3. Press Generate and confirm.
4. After checking, press Send on the row; the declaration is locked.
5. Press Export to take the period list as a file.

Related modules

• HR / Payroll

Step-by-step screen guides are currently available in Turkish; the links above open them.